Manager/Deputy Manager - Facility Management (Administration)

Command & Control of Facilities :

• Exercise delegated authority from the Head of Administration over all facility support functions.

• Maintain discipline, punctuality, and protocol adherence among facility teams and outsourced staff.

• Conduct routine facility inspections to ensure readiness, hygiene, and security as per set standards.

Facility Operations Management :

• Oversee day-to-day operations of corporate and site facilities including utilities, building services, and office environment.

• Ensure timely maintenance and cleanliness of premises and ensure uninterrupted services.

• Manage AMC contracts for utilities (e.g. electricity, HVAC, elevators) and infrastructure.

• Establish checklists and SOP-driven routines for all facility operations.

Administrative Services Management :

• Support administrative coordination (stationery, seating, transport, cafeteria, reception).

• Maintain asset tracking and administrative inventory logs.

• Implement standard operating procedures (SOPs) to improve administrative efficiency.

Vendor & Contract Management :

• Evaluate, onboard, and monitor vendors for services including housekeeping, security, transport, etc.

• Command and supervise vendor performance, ensuring accountability and discipline in service delivery.

• Negotiate contracts with focus on value, reliability, and compliance with administrative protocols.

• Draft and review service-level agreements (SLAs) and monitor vendor performance metrics.

• Ensure timely renewal and termination of contracts with due compliance.

Health, Safety & Compliance :

• Conduct regular facility safety inspections and risk assessments.

• Ensure compliance with fire safety, emergency preparedness, and workplace hygiene protocols.

• Support internal audits and regulatory inspections related to facilities and admin practices.

Budgeting & Cost Control :

• Prepare and Assist in formulating and executing facility budgets in alignment with administrative strategy.

• Identify cost-saving opportunities in utility usage, space optimization, and vendor services.

• Maintain MIS reports and present monthly expense analysis to leadership.

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