Project Coordinator

Key Area 1: Planning and Programme Implementation

• Develop Detailed Implementation Plan (DIP) through teamwork and with support from CAID & FIVDB Senior Management to ensure timely and quality implementation and monitor progress and to deliver LLAA preparedness, readiness and early action activities.
• Support the team with development of their area specific activity plan aligned in line with the DIP, budget, and donor agreement in the Rohingya camps and host community.
• Ensure deliverables according to the agreement in compliance with donor requirements, while regularly tracking progress against targets.
• Represent FIVDB with donor and other relevant agencies at Teknaf/Cox’s Bazar level.
• Work closely with FIVDB’s internal departments, including HR, Finance, Admin and Logistics to ensure projects are appropriately resourced and project activities are delivered.
• Closely monitor and supervise the implementation of project activities and associated staff.
• Work closely with Project Team and CAID technical team to generate evidence.
• Lead monthly/quarterly review and coordination meetings with the project team.
• Provide technical support to the team to process purchase orders, keep records, and track those with the relevant department and communicate with the respective team members to ensure timely completion.
• Support the creation and updating of procurement plans, and distribution schedules for livelihood inputs.
• Contribute in creation of an inclusive work environment for marginalised populations including indigenous groups and women - ensuring a gender equitable, women and PWDs friendly, sensitive work environment.
• Promote a high sense of responsibility and accountability within programme and field operations teams.
• Ensure timely annual/interim narrative and financial reports as per agreement
• Lead the budgets review process as per requirement considering the contextual learnings and new developments.
• Any other tasks assigned by the Supervisor.

Key Area 2: Community Engagement and Capacity Building

• Ensure support to identify and select target participants in the targeted camps and host locations using appropriate approaches.
• Support the arrangement of community dialogues, advocacy meetings, and awareness sessions on disaster preparedness, and peacebuilding activities.
• Promote gender equality and inclusion in project interventions, ensuring participation of vulnerable groups.
• Conduct regular learning, sharing and accountability sessions with community members to gather feedback and inform continuous improvement.
• Identify gaps and take initiatives to strengthen staff capacity and build capacity of local facilitators and volunteers through on-the-job coaching.
• Contribute to an inclusive working environment for marginalized populations, including women, PWDs, Rohingya refugees and host community members.

Key Area 3: Monitoring, Reporting and Documentation

• Support to develop a robust Monitoring, Evaluation, Accountability, and Learning (MEAL) plan.
• Produce high-quality, timely event and program reports on program activities with the support of project team to meet FIVDB and donor requirements.
• Ensure the review and timely dissemination of high quality, analytical reports.
• Conduct regular field visits to assess program quality and gather beneficiary feedback and ensure quick response to the feedback as per guideline.
• Ensure thorough documentation of FIVDB’s project experiences and lessons, including success impactful stories, supported by photos, videos and relevant annexes aligning with donor and FIVDB guidelines.

Key Area 4: Administrative and Financial Support

• Responsible for budget management and support the team to ensure efficient utilization of fund as per plan.
• Prepares FD-6/FD-7/FC-1 with assistance from CAID and initiate certification from local authority and contact with relevant government authorities.
• Prepare costed work plan and provides support to revise budget.
• Ensure proper and smooth financial management in compliance with donor policy and standards.
• Ensure monthly monitoring of project budget utilization.
• Ensure all kinds of expenditure and payment from the field in accordance with activity line, budget and code.
• Support procurement planning and distribution schedules for community-level activities and inputs.

Key Area 5: Coordination

• Coordinate with Sectoral Structure at camp and Cox’s Bazar level and adapt new development as per sector standards aligning with project design.
• Collaborate with relevant stakeholders at community, camp and host-community levels to support LLAA and social cohesion outcomes.
• Promote linkages with government, private sector actors and local markets to enhance livelihood opportunities and support self-reliance opportunities.
• Represent FIVDB at relevant field-level meetings and with local stakeholders as required.
• Ensure compliance with FIVDB/Christian Aid safeguarding, PSEAH, financial and administrative procedures in all field activities.
• Other representation as required.

Age At least 35 years Both males and females are encouraged to apply.Minimum eight years’ experience with five years in a management position in community-level implementation of development or humanitarian projectsFluency in English and Bangla (reading and writing); knowledge of the local Cox’s Bazar dialect an advantage.Willingness to travel extensively within Ukhiya and Teknaf, including camp locations.Approachable, attentive listener and easily accessible for community communication.Demonstrates honesty, fosters openness and transparency, and upholds the highest standards of integrity.Promotes and develops innovative solutions.Willing to take calculated risks with discipline

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