To ensure efficient and effective Management of inventory functions - 60%
Maintain accurate records of all incoming and outgoing goods, equipment, and materials in the store.
Ensure timely updates of inventory ledgers, stock cards, and electronic systems.
Conduct regular stock reconciliations and physical stock checks to ensure consistency.
Monitor inventory levels to avoid overstock or shortages and place replenishment orders as required.
Collaborate with Vendors for the timely arrival of new stock.
Oversee the receipt of goods and materials, ensuring they meet quality and quantity specifications.
Ensure that all dispatched goods are properly documented, including waybills and delivery notes.
Arrange proper labelling and storage of received goods, ensuring the FIFO (First-in, First-Out) method is adhered to.
Supervise loading and unloading activities to prevent damage and ensure safety.
Ensure the store is well-organised, clean, and maintained according to safety and storage standards.
Implement proper storage practices to prevent contamination or spoilage of rice fortification materials.
Maintain a well-documented filing system for inventory reports, receipts, dispatches, and other relevant records.
Ensure appropriate labelling and categorisation of materials for easy tracking.
Ensure that all materials and equipment stored in the warehouse comply with IRB quality standards.
Report any discrepancies, damages, or expired goods promptly to the supervisor for appropriate action.
Ensure compliance with IRB`s guidelines on hygiene, safety, and environmental protocols in the warehouse.
Generate weekly and monthly inventory reports and submit them to the line management.
Prepare stock consumption reports, highlighting trends and any anticipated shortages or excesses.
Maintain up-to-date records of all inventory movements in digital formats for easy access and retrieval.
To support the overall logistics operations and local procurement of the project - 20%
Prepare procurement plan as per approved budget by the support of project management.
Assist with the logistics and procurement activities of the program.
Collection of quotations from the enlisted local vendors, CS making, bill summaries, and preparation of GSRN other supporting documents with bills and vouchers.
Send and track payment requests and address any logistics issues related to payments.
Maintain the numbering list for Purchase Requests (PR), MR, GDN & GRN.
Help requesters with specifications, costs, and timing to acquire goods.
To provide administrative as per project needs and ensures effective coordination and communication within the organization and with other stakeholders - 15%
Assist in the creation and maintenance of framework agreements & do required Communication,
Maintain a transparent, honest, and supportive communication structure with colleagues to ensure they are informed of applicable logistical activities and requirements.
Maintain regular contact relationships with ARRRC and Navy offices for facilitating different approvals and certifications
Facilitate ARRRC & Navy approval for project implementation and field visits.
Ensure the CFM process at all stages of the project. Contribute to handling the Complaint and Feedback Mechanism (CFM), and maintain the CFM logbook.
Identify lessons learned, good practices, and share these with the project and management team.
Ensure the visibility of the project at different stages and levels and ensure media coverage for donors.
Other requirements - 5%
Participate & be involved with seasonal programs (Ramadan, Qurbani, Winterization, etc.) activities.
Ensure the safety of team members from any harm, abuse, neglect, harassment, and exploitation to achieve the program`s goals on safeguarding implementation and act as a key source of support, guidance, and expertise on safeguarding. for establishing a safe working environment.
Being a member of Islamic Relief as a child-friendly organization, it is the core responsibility and obligation of each staff member to understand and obey IR Child Protection & PSEA Policy and respond accordingly as and when required.
Perform any other duties assigned by the Supervisor.
Age At least 18 years The incumbent will be based in Bashanchar.ExperienceMinimum 3 years working Experience in Warehouse, Procurement, Administration, Program support, Store and stock management, administrative support in Humanitarian Response/Development sector.Working experience in humanitarian response/FDMN context is highly preferred.Core CompetenciesStrong skills in Project Implementation Skill, Project Management, Reporting & Documentation Skill, Monitoring & Evaluation Skill, Communication & Networking. Financial Management, activity management & communication networking.Demonstrated teamwork and collaboration skills.Excellent in problem-solving abilities, Conflict Resolution & Decision Making.Positive attitude and willingness to collaborate effectively within teams.Commitment to IR Values: Sincerity, Excellence, Social Justice, Custodianship, and Compassion.Demonstrates a high level of integrity and professionalism.Committed to self-development, continuous learning and quality improvement; displays self-confidence and self-motivation.Willingness to adapt to IR’s norms and values.Commitment to the organization’s vision and mission.Skills in planning, analytical/decision making.Knowledge of personal Health, Safety and Security.Excellent in Leadership and Interpersonal/Behavioral skill.Self-confidence & Self-motivation.IT SkillsProficiency in Microsoft Word, Excel, PowerPoint, and internet applications.Basic knowledge of database management and kobo toolbox.Ability to handle basic hardware/software troubleshooting.Language RequirementsStrong proficiency in reading, writing, speaking, and listening in both English, Bengali and Chittagong dialect.DesirableAbility to understand Social/Community Mobilization Skill, facilitation skills.Sound knowledge in coordination/networking/communication skills.Other RequirementsWillingness to travel frequently and work in Bangladesh’s most remote areas.
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